Is there a time limit for providing an employee with a P45?

15th October 2019

As an employer, you are required to tell HMRC when somebody leaves or retires, and deduct and pay the correct tax and National Insurance. Here DAS Law’s Bethan Mack answers some basic questions around P45’s.

What is a P45?

A P45 is a form an employer must issue to an employee when they leave their employment. It should contain details of salary and taxes paid to date in that tax year.

When should you issue one?

When an employee leaves the business.

Where can I get a P45 form from?

You can download the form from the Government’s website.

Is there a time limit on providing an employee with a P45?

An employer must simply provide a P45 without unreasonable delay, although there is no time frame specified.

Can I email an employee their P45?

HMRC have confirmed that P45’s can be sent to employees by email, however it remains standard practice for employers to provide a paper copy.

What about statutory maternity, paternity or adoption pay?

An employer must keep paying these until the end of an employee’s statutory leave, even if they stop working for you.

For more information about what you need to do when an employee leaves, visit the what to do when an employee leaves section of GOV.UK.

Disclaimer: This information is for general guidance regarding rights and responsibilities and is not formal legal advice as no lawyer-client relationship has been created. Note that the information was accurate at the time of publication but laws may have since changed.

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