Payslips explained

1st April 2018

Payslips explained

Most employees are entitled to an individual written payslip at/or before each pay day. However, you are not entitled to a payslip if you are:

  • Employed by the police services;
  • Working in share fishing and consequentially being paid solely by a share in the profits or gross earnings of a fishing vessel, or classed as a merchant seaman, master or crew member;
  • Not an employee; i.e. working freelance as a contractor.

If you are entitled to a payslip, it must contain the following:

  • Your wages before deductions (gross wages);
  • Either a total amount, or an itemised breakdown, of any fixed deductions (i.e. trade union subscriptions), depending on whether you have a ’standing statement of fixed deductions'
  • Any variable deductions broken down (for example, tax);
  • Net wages amount (total after deductions);
  • Method and amount for any part-payment of wage (i.e. itemised amounts of cash payments and balance credited to the employee's bank account).

Additional information your employer may, but is not required to, include on your payslip:

  • Pay rate (by the hour or annually)
  • Additional payments i.e. overtime, bonuses or tips, as a total or separately
  • Your National Insurance number
  • Tax codes
Standing statement of fixed deductions

If your employer does not itemise any fixed deductions in your pay slip, they must give you a standing statement of fixed deductions before or at the same time as your first pay slip.

A standing statement must:

  • Be presented to you by your employer before or at the same time as your first payslip with the fixed deductions;
  • Be updated every 12 months;
  • Be written;
  • State the intervals and amount of the deductions;
  • Contain basic information regarding deductions, i.e. purpose or description.

In the case of any changes that affect your fixed deductions, you must receive an amended statement or written notice by your employer.

Pay Deduction

As outlined in the Employment Rights Act 1996 it is unlawful for deductions from wages paid to any worker to be carried out by an employer itself, unless either:

  1. This is authorised by statute or provision in the worker’s contract; or
  2. The worker has given written consent in advance.
What if you have a problem with your payslip?

Initially it is best to speak directly with your employer and attempt to sort the problem informally. Alternatively, you may have an employee representative or trade union member you may wish to consult.

Failing the above, you may be able to take your case to an employment tribunal.

In the event of receiving less than your full amount of pay, you should check your payslip against your contract of employment to ensure you are receiving your correct contractual entitlement.

How to navigate employment rights in the gig economy

If you are unsure about your employment status, the rights and benefits that come with it, you need advice from professionals who understand the law.

July 2018 Learn more
Redundancy pay and rights

If you are being made redundant, you will have certain rights by law. You may be entitled to redundancy pay, specific notice periods, and a number of other things.

April 2018 Learn more
Holiday entitlement and pay

Wondering how much time off work you should get? Learn all about annual leave entitlement, bank holidays and other topics relating to time off and your legal right to holidays.

April 2018 Learn more

Read more from the DAS Law blog

Employment disputes Employing farm workers: what you need to know

Finding employees who will be a long-term asset for your business can be an arduous and stressful process. Here are the myriad rules and regulations that you need to be aware of from the outset.

August 2020
Employment disputes , Protecting your business What businesses need to do when coming out of Covid-19 lockdown

The government recently announced the easing of lockdown restrictions for many businesses across the country. Nevertheless, health & safety and social distancing measures still apply.

July 2020
Employment disputes , Protecting your business 6 tips for giving your business a “spring clean”

As we slowly exit lockdown, this is the ideal opportunity to spend some time giving your business a ‘spring clean’. Hayley Marles has six tips for a clean and tidy SME.

July 2020
Employment disputes Can employees refuse to return to work if they feel unsafe?

Can an employee refuse to return to work due to fears of contracting Covid-19? Where does the law stand if employees decide to ‘take a stand’?

July 2020
Employment disputes Flexible furlough: what you need to know

Employers are left trying to understand how the recently ‘flexible’ CJRS can be used as we come out of lockdown and more businesses reopen and bring back their workforces.

June 2020
Employment disputes Redundancy: an employer’s guide

Hayley Marles and Simon Roberts – both Senior Associates at DAS Law – look at what an employer needs to know about redundancy.

June 2020
Employment disputes Redundancy: an employee’s guide

Hayley Marles and Simon Roberts – both Senior Associates at DAS Law – look at what an employee needs to know about redundancy.

June 2020
Employment disputes , Protecting your business The return to work: a guide for employers

Lucy Kenyon looks at what employers need to consider when returning employees to work.

May 2020
Employment disputes The Job Retention Scheme: have you got it right?

DAS Law Associate Carly Owen looks at the latest developments regarding the government’s Job Retention Scheme.

May 2020
Employment disputes , Protecting your business Health and safety and computers

Employers need to manage the risks to their employees of working at computers for long periods of time. DAS Law’s Bethan Mack explains.

May 2020
Employment disputes ‘Self-isolation’ – what it means and its possible impact on your rights and pay

More and more people in the UK are being told to self-isolate to minimise the spread of the Coronavirus. What impact will this have on workers’ rights and pay?

February 2020
Employment disputes Do employees get extra pay on a leap year day?

Every four years, many workers find themselves cramming an extra day of work into an already packed year. But are workers in the UK entitled to extra pay for this extra work?

February 2020
Employment disputes Braving the storms: what every employee and employer needs to know about winter commuting

If you run your own business, bad weather can cause chaos when staff can’t get in. What employment law regulations are in place when handling transport troubles in winter?

February 2020